Search form

Previous
Next
Council chamber

Council meeting summary - May 3 2021

News Article Date: 
Monday, 10 May 2021

For more information and appendices for each item, view the Council Meeting Agenda and.

The below summary is unconfirmed until the Minutes of the May 3 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies

None.

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on 6 April 2021. (7-0)

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda

None.

5. Mayoral Presentation

6.1 COMMUNITY VISION W2040 AND COUNCIL PLAN 2021-2025

Section 88 of the Local Government Act (2020) requires Council to maintain a Community Vision that is developed with the community through deliberative engagement and which has a scope of at least 10 years.

This was undertaken initially in 2018 in anticipation of legislative change and as a measure of best practice in community planning. Warrnambool’s Community Vision, which describes the community’s aspirations for the future of the municipality in all aspects of community life, is Warrnambool 2040.

Council is required to review the Community Vision before it is adopted by October 31 following a general election.

Council is also required under Section 90 of the Act to prepare and approve a Council Plan by October 31 following a general election.

The Council Plan, reviewed annually, is the feature document in Council’s suite of strategic planning documents, formulated to guide the work for which Council has responsibility and will provide to our community over the next four years.

The Draft Council Plan 2021-2025 supports the visions from the long-term community plan, Warrnambool 2040, which are.

- People: in 2040 Warrnambool will be a city where all people thrive.

- Environment: in 2040 Warrnambool will be most sustainable regional city in Australia.

- Place: in 2040 Warrnambool will be Australia’s most liveable regional city.

- Economy: in 2040 Warrnambool will be Australia’s most resilient and thriving regional economy.

The Draft Council Plan also lists key activities and initiatives Council will undertake over 2021-2025 to deliver on the five objectives described in the Plan.

These actions and initiatives demonstrate to the community important areas of effort in the delivery of the plan’s key objectives.

These objectives are:

1. A HEALTHY COMMUNITY: To be a healthy, inclusive, and thriving community with equitable access to services, cultural opportunities and recreational activities.

2. A SUSTAINABLE ENVIRONMENT: To protect and strengthen local ecosystems, enhance biodiversity and enable sustainable communities.

3. A STRONG ECONOMY: Support a resilient local and self-sustaining regional economy that encourages economic growth and provides increased employment opportunities attracting ongoing investment.

4. A CONNECTED, INCLUSIVE PLACE: Provide quality places that all people value and want to live, work, play and learn in.

5. AN EFFECTIVE COUNCIL: To be recognised as a collaborative Council and a high-performing organisation that enables positive outcomes for Warrnambool's community, environment and economy and Victoria's south west.

Public notice of the Draft Council Plan 2021-2025 will be given online and through a notice in the local daily paper on May 5.

Hard copies of the draft Plan will be made available to view at the Civic Centre for at least 28 days.

People will have opportunities to make submissions online and in writing.

Members of the public who wish to make a submission to the Council Plan in person as well as in writing may do so by applying online or in writing during the submission process.

Submitters wishing to be heard will be asked to attend Council’s ordinary meeting of June 7, 2021, to speak in support of their submissions.

Council supported the following recommendations (7-0):

That Council:

1. Adopt the Community Vision, Warrnambool 2040 (attached).

2. Endorses the Draft Council Plan 2021-2025 to proceed for community exhibition and feedback in accordance with section 55 of the Local Government Act 2020.

3. Authorize the Director Corporate Strategies to give public notice in accordance with section 90 of the Local Government Act 2020 of Council’s intention to adopt, at a Council meeting proposed to be held at 5.45pm on Monday 28 June 2021, the Draft Council Plan 2021-2025 (attached).

4. Pursuant to Section 55 and in accordance with the objectives of Councils’ Community engagement Policy Council will consider, and if requested in writing, hear any submissions received in relation to the Draft Council Plan 2021-2025, at its scheduled meeting on Monday, June 7, 2021, at 5.45 pm.

6.2 DRAFT REVENUE AND RATING PLAN 2021-2025

Section 93 of the Local Government Act 2020 requires a Council to prepare and adopt a Revenue and Rating Plan by the next 30 June after a general election for a period of at least the next 4 financial years.

The purpose of the Revenue and Rating Plan is to determine the most appropriate and affordable revenue and rating approach for the Warrnambool City Council which in conjunction with other income sources will adequately finance the objectives in the council plan.

One differential rating category has been removed when compared to the previous rating strategy (Industrial 2) as there no longer any properties qualify for this rate.

It is intended that short-term holiday rentals are to be reclassified from Residential to Commercial to provide greater equity of the rate burden with traditional accommodation providers.

The Revenue and Rating Plan will be available for community consultation and submissions.

Following the consideration of submissions, it is proposed that Council adopt the Revenue and Rating at a Council meeting on 7 June 2021.

Council supported the following recommendation (6-1):

That Council:

Endorses the draft Rating and Revenue Plan 2021–25 to proceed to community exhibition.

6.3 WARRNAMBOOL CITY COUNCIL – PROPOSED BUDGET 2021 - 2022

Section 94 of the Local Government Act 2020 provides that Council must prepare and adopt a Budget for each financial year and the subsequent 3 financial years.

Section 96 of the Local Government Act 2020 provides that Council must develop the budget in accordance with its community engagement policy.

The Budget is informed by the vision and objectives of the draft Council Plan.

Warrnambool: A Beautiful city in the heart of the coast and country.

1. A healthy community

2. A sustainable environment

3. A strong economy

4. A connected, inclusive place

5. An effective Council

The draft Council plan is underpinned by the aspirations the community has for itself, for the future, as articulated in the community vision for Warrnambool in 2040.

Resources are allocated to try to best achieve these outcomes for our community in a responsible and sustainable manner.

As required by the LGA and the Local Government (Planning & Reporting) Regulations 2020, and following the best practice guidelines of a model budget the Draft Budget includes prescribed information, presented according to best practice local government accounting standards:

- Financial Statements

- Statement of Capital Works

- Services and Initiatives funded in the budget.

- Fees and charges

- Rating and borrowing details.

Public notice of the draft budget will be given online, through notice in the local daily paper on May 5 and copies of the budget will be made available to view physically at our Service centre for at least 28 days. Persons will be given the opportunity to make submissions online and in writing.

Those members of the public who wish to make a submission to the budget in person as well as in writing may do so by applying online or in writing during the submission process. Submitters wishing to be heard will be asked to attend Councils ordinary meeting of June 7, 2021, to speak in support of their submissions.

Council proposes to adopt the Budget, with or without modification, on Monday 28 June 2021.

The budget is set to trying to respond in a balanced way to the impacts of the current pandemic.

It responds to the financial constraints facing Council and the community to achieve many of the aspirations set out in Warrnambool 2040 Plan and the Council Plan. Council’s budget and the Long-Term Financial Plan are the mechanisms which Council allocates funds to achieve the priorities of the community and meet its financial obligations in a sustainable manner.

Council supported the following recommendations (7-0):

That Council:

1. Endorses the Draft Budget 2021- 22 to proceed for community exhibition and feedback in accordance with section 55 of the Local Government Act 2020.

2. Authorise the Director Corporate Strategies to give public notice in accordance with section 94 of the Local Government Act 2020 of Council’s intention to adopt, at a Council meeting proposed to be held at 5.45pm on Monday 28 June 2021, the Budget 2021 – 22.

3. Pursuant to Section 55 and in accordance with the objectives of Councils’ Community engagement Policy Council will consider, and if requested in writing, hear any submissions received in relation to the Draft Budget 2021 - 2022, at its Scheduled meeting on Monday 7 June 2021 at 5.45 pm.

6.4 LONG TERM FINANCIAL PLAN

Section 91 of the Local Government Act 2020 provides that Council must develop and adopt a Financial Plan in accordance with its deliberative engagement practices.

The scope of a Financial Plan is a period of at least the next 10 financial years.

The Financial Plan links to the achievement of the Community Vision (Warrnambool 2040) and the Council Plan.

The Financial Plan will be available for community consultation and submissions.

Following the consideration of submissions, it is proposed that Council adopt the Financial Plan at a special Council meeting on 28 June 2021.

Council supported the following recommendation (7-0):

That Council:

1. Endorses the Draft Financial Plan 2021- 22 to 2030 – 31 to proceed for community exhibition and feedback in accordance with section 55 of the Local Government Act 2020.

2. Authorise the Director Corporate Strategies to give public notice in accordance with section 91 of the Local Government Act 2020 of Council’s intention to adopt, at a Council meeting proposed to be held at 5.45pm on Monday 28 June 2021, the Budget 2021 - 22.

3. Pursuant to Section 55 and in accordance with the objectives of Councils’ Community engagement Policy Council will consider, and if requested in writing, hear any submissions received in relation to the Draft Financial Plan 2021 - 2022 to 2030 - 31, at its Scheduled meeting on Monday 7 June 2021 at 5.45 pm.

6.5. MARCH 2021 FINANCIAL REPORT

This Finance Report compares actual financial results to budget for the 9 months from 1 July 2020 to 31 March 2021 - refer Attachment 1.

The report sets out financial results for Councils recurrent (day to day operations) Projects, Capital Works, Rates and Loan activities.

Year to date forecasts are profiled to reflect the timing of cash inflows and outflows.

Overall the monthly actual results indicate a favourable financial position of $0.982m when compared to the YTD Forecast.

There are a number of budgetary pressures that need to be considered when reading the

March 2021 finance report. These include:

- Following the Worksafe investigation at the Livestock Exchange, Council has engaged structural engineers to assess the entire site with a number of rectification and improvements being recommended. Council will decide on the future plans of the Livestock Exchange shortly with options ranging from $2.0m to $3.5m.

- Councils workcover insurer has recently lost their license and Council are working through an exit strategy with the provider. This may involve the payment of any shortfall in the mutual fund or the early payment of future liabilities. At this stage there is no confirmed exit costs but estimates are ranging from $0.4m to $1.0m.

- Council is currently involved in legal action with an employee who had their contract terminated and the outcome of the case may have potential financial impacts.

Council supported the following recommendations (7-0):

That the March 2021 finance report be received.

6.6 ACTIVITIES & INITIATIVES 2020-2021: JANUARY - MARCH (QUARTER 3)

This report reflects on the progress and achievements of a broad range of Activities and Initiatives set out in the Council Plan and Budget for the financial year 2020 –2021.

Council has been able to achieve the continuation of most of its services to the community despite the impacts of COVID-19 and has additionally altered its program focus where appropriate to respond to supporting the community through our program of works.

Council continues to deliver services that respond to the constraints by other levels of government to keep us safe. This has in many instances meant a rethink of how we provide our services. Council has adapted its service delivery methods and has continued to plan for a post COVID future for this community.

The A&I’s underpin activities Council undertakes to work toward the vision 2017 -2021 of Warrnambool: A Cosmopolitan City by the Sea.

The 5 key objectives that support this Vision are:

1. Sustain, enhance and protect the natural environment.

2. Foster a healthy, welcoming city that is socially and culturally rich.

3. Maintain and improve the physical places and visual appeal of the city.

4. Develop a smarter economy with diverse and sustainable employment.

5. Practice good governance through openness and accountability while balancing aspirations with sound financial management.

Council supported the following recommendation (7-0):

That the Activities & Initiatives 2020-2021 January – March (Quarter 3), be received.

6.7 COUNCILLOR ALLOWANCE

The Councillor Allowance is presented to Council after having undertaken a process for review, including community engagement, in accordance with section 74 of the Local Government Act 1989.

Council provided notice of their intention to retain current Councillor Allowance rates at the Council Meeting held 1 March 2021, prior to opening to the community for a 28-day submission period.

Six (6) submissions were received from members of the public over the course of the 28-day submission period.

Submissions were presented to Councillors for their review upon closure of the submission period.

It is now proposed that Council determine the rates for the Councillor Allowance upon completing the review process.

Council supported the following recommendations (7-0):

That Council, in accordance with Section 74 of the Local Government Act 1989, adopt the Mayoral and Councillor Allowances, as a Category 2 Council, at the following rates:

1. $26,245 - Councillor Allowance; and

2. $81,204 - Mayoral Allowance.

6.8 GOVERNANCE RULES

The draft Governance Rules were presented to Council at the Scheduled Council Meeting on 1 March 2021, where it was resolved that the document was to go out for public exhibition and be opened for submissions.

The proposed changes to the Governance Rules include:

- Bringing ‘Public Question Time’ up the order of business closer to the beginning of the meeting.

- Making allowances for accepting petitions in an electronic form and bringing ‘Petitions and Joint Letters’ up the order of business closer to the beginning of the meeting.

- Livestreaming all Council Meetings, where this is possible.

- Including ‘General Business’ as a standing item in the order of business of Council Meetings.

- An amendment to provide for no limit to the number of requests for extension to speaking time by a Councillor.

- Including an option for hearing submissions in accordance with section 223 of the Local Government Act 1989.

Nineteen (19) submissions were received from members of the community over the course of the 28-day submission period. The submissions were provided for Councillors’ consideration.

Further amendments to the draft Governance Rules have been made in response to submissions received, including allowing members of the community to ask their own questions to the Council during Public Question Time. Attachment 2 to this report highlights the proposed amendments.

Council supported the following recommendations (7-0):

That Council adopt the Governance Rules as found at Attachment 1.

6.9 COUNCIL ADVISORY COMMITTEES - REVIEW

Council presently has 7 Advisory committees that cover a range of topics and themes:

1. International Relations Advisory Committee

2. South West Livestock Exchange Advisory Committee

3. Australia Day Advisory Committee

4. Economic Development Advisory Committee

5. Visitor Economy Advisory Committee

6. Environment and Planning Advisory Committee

7. Health and Wellbeing Advisory Committee

The current term of office for these Advisory Committees expired on 30 April 2021.

The purpose of this report is to outline the outcomes of the review of Committees undertaken.

The report recommends on the number, make-up and purpose of these committees at the advent of a newly elected Council and the conclusion of the existing committees' term.

The report outlines the committees to be recommended to continue, to cease, or to add as advice giving bodies for Council.

Council recognises Warrnambool has an active and involved community made up of many skilled individuals who have a broad and deep knowledge base on issues facing Council. Council seeks to tap into this knowledge to be best informed in specific areas of endeavour for the Council.

Council at least once in its term seeks community representation from suitably qualified and interested parties to share their knowledge and improve the overall service provision to the community through these selected specialist committees.

Council undertakes many consultative methods to seek advice and input from the community- the advisory committees make up one further way to gain information.

This report further outlines the process that will be undertaken to advertise for membership of the Advisory committees and the terms of reference for each of the advisory committees to be established.

Council supported the following recommendations (7-0):

1. That Council Advisory Committees for-

- Economic Development and Tourism Advisory Committee;

- Welcoming Cities Advisory Committee;

- Planning Advisory Committee;

- Environment and Sustainability Advisory Committee; and

- The South West Livestock Exchange Advisory Committee

be established for the period 5 July 2021 to 31 May 2024 or for a period as outlined in the terms of reference for the individual Committees.

2. That Councillor representation for these Committees be nominated at the meeting of Council on 5 July 2021.

3. That community nomination for vacancies to these Advisory Committees is advertised in the Warrnambool Standard and on Council’s Web site from Saturday 8 May 2021 until a closing date for applications of Friday 18 June 2021.

4. That Council declares the successful candidates to these Advisory Committees at its ordinary Council meeting of 5 July 2021.

5. That all existing members of Advisory Committees receive a letter of thanks from Council for their services to the community over the previous term of the committee and where a committee is continuing advise them of the process for nomination to the Advisory Committee.

6.10 ALLANSFORD STRATEGIC FRAMEWORK PLAN SUBMISSIONS AND ADOPTION OF PLAN

The Allansford Strategic Framework Plan will provide a long-term land use and development framework for the town for the next 15 years.

Extensive community engagement, including a ‘drop-in’ session was undertaken in October 2019 to inform the development of the Draft Strategic Framework Plan.

Further consultation with the community and stakeholders on the Draft Allansford Strategic Framework Plan was undertaken between 28 January 2021 and 1 March 2021.

In total, 21 submissions were received by Council during the consultation period. A summary of the submissions received, and the officer response is provided in Attachment 1. A copy of all submissions is attached as Attachment 2.

The submissions generally support the draft Allansford Strategic Framework Plan, and make requests for changes or make suggestions in relation to specific elements.

It is recommended that the Allansford Strategic Framework Plan be adopted subject to changes outlined in this report including the development of an implementation plan.

Following adoption of the Allansford Strategic Framework Plan, the next phase of the process will include the preparation of a planning scheme amendment to provide the policy direction to deliver the recommendations of the plan, and include the Allansford Strategic Framework Plan as a Background Document.

Submitters, community members, and key stakeholders will have a further opportunity to make comment on the proposed planning scheme changes as part of the exhibition period.

Council supported the following recommendations (7-0):

That Council resolves to:

1. Receive and consider submissions in response to the draft Allansford Strategic Framework Plan.

2. Amend the Allansford Strategic Framework Plan in response to submissions as outlined in this report.

3. Prepare an Implementation Plan to guide priority recommendations, including mechanisms for collecting developer contributions for infrastructure projects that require funding.

4. Adopt the Allansford Strategic Framework Plan subject to the completion of items 2 and

5. In accordance with Section 8A of the Planning and Environment Act 1987, seek authorisation from the Minister for Planning to prepare an Amendment to implement the policy direction of the Allansford Strategic Framework Plan and include it as a Background Document in the Warrnambool Planning Scheme.

6. Subject to the Minister’s authorisation, in accordance with Section 19 of the Planning and Environment Act 1987, prepare and exhibit the amendment to the Warrnambool Planning Scheme to implement the policy direction of the Allansford Strategic Framework Plan.

6.11 WILD COAST LANDSCAPE MASTER PLAN

The Wild Coast Landscape Master Plan provides recommendations for the future protection of environmental and cultural values of the Wild Coast precinct, whilst retaining the precinct’s role as a recreation destination.

Preparation of the plan has been funded by the Department of Environment Land Water and Planning (DELWP). Community consultation and collaboration with DELWP, Parks Victoria and Eastern Maar Aboriginal Corporation has informed the development of the plan.

Community and agency consultation has been undertaken on the draft plan and feedback has been provided by written submissions and survey responses.

The feedback has informed some minor changes to the Wild Coast Landscape Master Plan.

Council supported the following recommendations (7-0):

1. Receive and consider the submissions in response to the draft Wild Coast Landscape Master Plan.

2. Adopt the Wild Coast Landscape Master Plan.

6.12 WARRNAMBOOL PLANNING SCHEME AMENDMENT C204WARR - SIGNS POLICY - CONSIDERATION OF SUBMISSIONS

Planning Scheme Amendment C204warr proposes to implement a local policy direction on signs by implementing the recommendations of the Advertising Signage Policy – Background Report (2019).

The local policy direction is required to better facilitate signage in the municipality by providing a greater level of certainty on the types, scale and placement of signage the Council is likely to support.

The Amendment was placed on exhibition between 25 February 2021 and 29 March 2021, with one (1) submission being received - refer to Attachment 2.

It is recommended that the submission be referred to an independent Planning Panel, appointed by the Minister for Planning.

Council supported the following recommendations (7-0):

That Council:

1. Receives and considers the submission made to Amendment C204warr to the Warrnambool Planning Scheme.

2. Pursuant to Section 23(1)(b) of the Planning and Environment Act 1987, requests the Minister for Planning to appoint a Planning Panel to review the submission received to Amendment C204warr.

3. Refers the submission to the Planning Panel to be appointed by the Minister for Planning.

4. Endorses the officer response to issues raised by the submission outlined in this report, as the basis for Council’s submission to the Planning Panel.

5. Writes to the submitter to inform them of Council’s decision to proceed to the Planning Panel stage.

6.13 ADVISORY COMMITTEE & REFERENCE GROUP REPORTS

This report contains the record of two Reference Group Meetings.

- Port of Warrnambool Reference Group – 10 February 2021

- Cycling Reference Group - 24 February 2021

Council supported the following recommendation (7-0):

That the records of the Port of Warrnambool Reference Group Meeting held on 10 February 2021 and the Cycling Reference Group Meeting held on 24 February 2021 be received.

6.13 Informal Meetings of Council Reports

Section 80A(2) of the Local Government Act 1989 required the record of an Assembly of Councillors to be reported at an ordinary Council meeting.

Assembly of Councillor Records are no longer a requirement in the Local Government Act 2020 as of 24 October 2020. However, under Council’s Governance Rules, a summary of the matters discussed at the meeting are required to be tabled at the next convenient Council meeting and recorded in the minutes of that Council meeting.

The record of the following Informal Meetings of Council are enclosed:-

- Monday, 12 April 2021 – refer Attachment 1.

- Monday 19 April 2021 – refer Attachment 2.

- Monday 26 April 2021 – refer Attachment 3.

Council received the report (7-0).

6.14 Mayoral & Acting Chief Executive Council Activities – Summary Report

Council received the report (7-0).

7. Public Question Time

8. Close of Meeting

 

 

Engage with Warrnambool

Council Enterprises

Council runs and manages a number of Enterprises for the benefit of our residents and visitors.
Explore everything that Warrnambool has to offer below.

Experience Warrnambool

Festivals and Events

What's On in Warrnambool

Discover everything happening in Warrnambool