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Council chambers

Council meeting summary March 5, 2018

News Article Date: 
Wednesday, 7 March 2018

For more information and appendices for each item, view the Council Meeting Agenda.

The below summary is unconfirmed until the Minutes of the March 5 Meeting are accepted by Council.
1. Opening Prayer & Original Custodians Statement

2. Apologies

3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on February 5 2018 (7-0).

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda


5.1 Warrnambool Harbour Master Plan

At its 6 November 2017 Ordinary Meeting, Council resolved to; endorse the immediate priorities contained in the Draft Warrnambool Harbour Master Plan, support a funding application for the delivery of a $3.22M Safer Launching and Retrieval Facility at the Port of Warrnambool, and agreed to release the Master Plan for public comment for a period of 28 days.

In preparation for the 2017-2018 Boating Safety and Facilities Program Council has undertaken a community consultation process regarding harbour facilities and developed a Master Plan and concept design for the Safer Launching and Retrieval Facilities.

The development of the Master Plan was funded from the Harbour Redevelopment Feasibility Study Project with contributions from both the State Government and Council.

Council released the Draft Warrnambool Harbour Master Plan for public comment on Saturday 11 November 2017 and received submissions until 22 December 2017.

The draft plan and consultation period were advertised in the Warrnambool Standard on the 11 and 18 November 2017, on the Warrnambool City Council Website, and on social media.

The Draft Warrnambool Harbour Master Plan consultation process received 596 submissions including 12 duplicate submissions and 18 late submissions. The total number of submissions less duplicates that were received was 584.

The 2017-2018 Boating Safety and Facilities Program has opened and applications will be accepted until 22 March 2012.

The Warrnambool Harbour Master Plan incorporates a list of 28 priorities in the Staging and Implementation listing. The listing includes 3 major projects being the Safer Launching Facilities (Item 3), Breakwater Renewal (Item 13), and Spur Breakwater/Harbour investigations (Item 14).

Cr Herbert moved and Cr Cassidy seconded an amendment to the motion to the effect that the plan be adopted in principle, that Council approach our local MPs to advocate strongly and immediately on our behalf to the state government for funding of harbour impact studies, business case studies, detailed designs for future harbour improvement works, associated improvements to the harbour precinct as documented in the Harbour Master Plan and repairs to the breakwater structure, and finally, that recommendation 5 from the original recommendations be deleted.

Council supported the amended recommendations (4-3):

That Council:

1. Notes the submissions received in relation to the Draft Warrnambool Harbour Master Plan;

2. Adopt the Warrnambool Harbour Master Plan in principle;

3. Support an application under the 2017-2018 Boating Safety and Facilities Program for the $3.22M Safer Launching and Retrieval Facility Project;

4. Approach our local MPs to advocate strongly and immediately on our behalf to the state government for funding of harbour impact studies, business case studies, detailed designs for future harbour improvement works, associated improvements to the harbour precinct as documented in the Harbour Master Plan and repairs to the breakwater structure;

5. Note that an application has been lodged under the Better Fishing Program for an upgrade and relocation of the Warrnambool Harbour Fish Cleaning Facility;

Council supported the following recommendation (7-0):

That the report be received.

5.2 Recycling Update and Budget Implications

Council collects 6,000 tonnes of household waste (approximately half of which is organic), and 3,700 tonnes of recycling through our kerbside collections each year.

Prior to 10 February 2018 recycling was accepted and processed by Visy with a rebate of $70.00 per tonne which covered the cost of handling and transporting the material to Melbourne. Council also pays about $136 (ex GST) per tonne for the disposal of kerbside municipal waste and about $40 per tonne to process kerbside organics.

In late January Visy wrote to Councils kerbside collection contractor and advised that they were no longer in a position to accept and process recycling materials from 10 February 2018.

Under Council’s contract arrangement recyclable materials become the property of the collection contractor once they are aggregated at the transport facility. Accordingly Council has no direct contractual relationship with Visy. Council’s recycling processing contract requires the collection contractor to continue these services at the contracted rate, although enforcement of this condition could create other unforeseen issues.

An interim arrangement was entered into with Council’s collection contractor for the period 10 February 2018 to 28 February 2018 under which we agreed to pay reasonable costs to continue the comingled recycling collection service.

Council have now been asked to pay a price of $130.00 (ex GST) per tonne for recycling processing for the period 10 February 2018 to 28 February 2018.

From 1 March 2018 the price of $160.45 (ex GST) is proposed for recycling processing. However this rate is variable depending of the level of contamination.

Council and the MAV have lobbied the State Government asking them to either suspend the landfill levy or use the Sustainability Fund (tip tax) to offset the budget implications to Councils. The landfill levy generates income for the State Government by levying a rate for every tonne of material that is deposited into landfill. The landfill levy is currently set at $31.71 per tonne and the fund currently has between $400M and $500M of the community’s funds available.

Council wrote to the State Minister on 1st February 2018 to seek their intervention and support of the industry from which they generate significant revenue. The Minister announced on 23 February a support package to assist Council’s and the industry, however no detail has been provided.

The recycling processing issues local and nationally are continuing and it is possible that alternative options such as landfilling may need to be considered in the short term.

Council supported the following recommendations (7-0):

That Council:

1. Note the current issues occurring in the recycling processing industry.

2. Note the new market rate for recycling processing which is at least $160.45 (ex GST) above current rates.

3. Support initiatives to identify new recycling processing options.

5.3 Tender NO. 2018029 – Road Grader and Towed Roller

Council has sought tenders for the purchase of a road grader and towed roller and trade in of Council’s existing grader and roller.

The tender was undertaken using the MAV Vendor Panel contract.

Council supported the following recommendations (7-0):

That Council:

1. Utilising the MAV Vendor Panel Reference – VP66110, that William Adams Pty Ltd be awarded the tender of $453,000 excluding GST for the Grader and Broon Grade Roll.

2. Accept the trade-in price for Council’s current Komatsu Grader of $85,000 excluding GST.

3. Approve the sale of the existing Pohlner towed behind roller at auction.

5.4 Petition – Removal of Pedestrian Crossings at Lava/Liebig and Koroit/Liebig Roundabouts

An e-petition has been received with 5,733 names requesting the removal of pedestrian crossings at Lava/Liebig and Koroit/Liebig roundabouts.

Of the 5,733 names listed on the e-petition, only 402 identify with Warrnambool locations (addresses) and the balance identify with other locations from across Australia, USA, Italy, Ireland, New Zealand, France, Japan, Thailand, Hong Kong, United Kingdom, Malaysia, United Arab Emirates and India.

Whilst the form of the petition technically does not comply with the Clause 35(2) of Council’s Local Law 1 Governance, Clause 35(12) makes provision for the Chief Executive to receive and determine whether an e-petition will be submitted to a Council meeting.

It is recommended that Council receive the e-petition (Appendix A) for consideration and future reference as part of Council’s ongoing development and review of the City Centre Renewal Program and Liebig Street upgrade works.

Cr Neoh requested that the response provided to Council look at other enhancements which could be made to the current infrastructure. As the mover, Cr Gaston accepted this change.

Council supported the following recommendation (7-0):

That in accordance with Local Law L1 Governance, the petition be received and referred to the Chief Executive for consideration and response.

5.5 Audit and Risk Committee Independent Member Reappointment

This report seeks Councils ratification for the re-appointment of an independent member of Council’s Audit & Risk Committee for a further four year period.

Council supported the following recommendation (7-0):

That the extension option available for Mr Rob Wallis to be engaged as an independent member to the Audit & Risk Committee, be activated for a further and final period of four years with his tenure concluding on 31 December 2021.

5.6 Activities and Initiatives 2017-2018 – December Quarter

In order to achieve the objectives established in the Council Plan, a set of Activities and Initiatives is developed for each year of the four-year plan.

Some of the more prominent outcomes so far this year include the start of the Food Organics Waste Trial, the library hours have been extended and new service programs have been introduced across our children’s services aged care and community development areas. In community engagement the completion of phase two of the Warrnambool 2040 Community Plan was concluded with huge community support, the delivery of the new 2017 – 2021 Municipal Health and Well- Being Plan and the Positive Ageing Strategy was completed and the consultation phase of the Active Warrnambool Plan began. In our capital projects we delivered on the Completion of Stage 1 in the City Centre renewal. Three of our recreation reserves have begun enhancement works and a new suite of smart parking meters have been rolled out across the CBD.

Council is so far on track across all key objectives with 74.1 per cent of the program on schedule. Of the residual actions 22.4 per cent have been completed and 1.4 per cent being withdrawn due to changes in circumstances or funding.

Council supported the following recommendation (7-0):

That Council receive the report.

5.7 Warrnambool Events Strategy 2018-2022

Events play a critical role in community health and wellbeing, creating economic stimulus, encouraging community pride and participation, and generating legacy infrastructure and capacity.

Events around Victoria and Australia are changing rapidly and profoundly. The increasing availability of local events, growth in targeted ‘interest group’ events and competition in the domestic tourism market has all combined to dramatically impact visitation to, revenue from and sponsorship awarded to events.

Consequently Council has worked with key stakeholders to review its Events Strategy to ensure Council is best place to maximise its investment into events and remain relevant and competitive in an increasingly crowded landscape.

The review considered the funding mix Council allocates to events, the return on investment, lifecycle and potential for growth of events and the market segments attracted to different types of events.

The review determined that while the type of events Warrnambool is hosting, supporting and creating is strong, the mix needs to change, to ensure Council delivers on its objectives. With the recent decision not to continue with Fun4Kids, significant funds will be channelled into a new portfolio approach which will allow new events, targeting grown markets to be seeded and supported by Council, broadening the type and spread of events throughout the year.

Council supported the following recommendation (7-0):

That Council release the Draft Warrnambool Events Strategy 2018-2022 (refer Appendix A) for public consultation.

5.8 Belfast Coastal Reserve - Draft Coastal Management Plan

The Belfast Coastal Reserve Draft Management Plan outlines proposed management directions for the Reserve over a 15 year time-frame.

The area that relates to Warrnambool City Council extends along the coast from Levy’s Beach to the City’s western most municipal boundary with Moyne Shire Council.

Warrnambool City Council is the delegated land manager for an area in the subject Reserve totalling approximately 176 hectares, approximately 8% of the Reserve’s total planning area of approximately 2,260 hectares.

The key areas of interest for Warrnambool City Council relate to: authorised uses, including beach training of racehorses; the proposed management zones; implementation of the management plan, including land management responsibilities; opportunities for future partnerships with the traditional owners of the area; and access and visitor facilities relating to key sites within the plan.

It is recommended that the proposed management directions of the Belfast Coastal Reserve Draft Management Plan be supported as it is considered to have brought together and acknowledged the relationship that Traditional owners have with the area, various agencies, user groups, activities and environmental features of the reserve and provides a practical framework that enables a balanced management approach.

The plan focuses on striking an appropriate balance between the cultural and natural values of the Reserve with the many visitors and uses of the Reserve. In particular, the plan sets out an approach for horse training that balances support for the racing industry, equity of access for all trainers and ensuring adequate protection for cultural and natural values.

In its submission, Council will be seeking clarification on resourcing and the future implementation of the Management Plan including Warrnambool City Council’s role and responsibilities as land manager.

Cr Neoh moved an amendment to the effect that Council request that the state government produce a report which shows responses to all submissions.

Council supported the following amended recommendations (6-1):

1. That Council provide in-principal support to the proposed management directions for the Belfast Coastal Reserve Draft Management Plan;

2. That a submission be prepared and lodged with the Department of Environment, Land, Water and Planning prior to the closing date of 16 March 2018;

3. That the state government be asked to produce a report that responds to all submissions.

5.9 Petition – Removal of the Mural at Lighthouse Theatre

Two petitions have been received with 245 signatures (154 signatures 3280 postcode and 91 other postcodes) requesting that Council permanently erase the mural painted by Rolf Harris that is located in the Lighthouse Theatre.

In accordance with Local Law L.1 Governance the petitions were received by Council at its ordinary meeting of 5 February 2018, and referred to the Chief Executive for consideration and response.

Council had previously considered this matter in 2015, and resolved at that time that the mural remain covered indefinitely.

The need to support the prevention of violence against women and children is self-evident. There are a variety of perspectives for consideration by Councillors in making a decision in response to the petition, particularly around art being judged on its own merits, and not necessarily in context of its maker.

Council has a range of options available in response to the petition:

1. Destroy the mural.

2. Leave the mural covered, and continue work focussing on the prevention of violence against women and children.

3. Leave the mural covered, and place a plaque next to it outlining Council’s commitment to the prevention of violence against women and children, and continue such work.

The report provided no recommendation for Council.

Cr Owen moved and Cr Neoh seconded a motion to the effect that Council replace the black painted Perspex with clear Perspex and on White Ribbon Day, have people from the community decorate the Perspex with messages of support.

Council did not support the motion (3-4).

Cr Neoh moved and Cr Gaston seconded a motion to the effect that the black painted Perspex remain in place.

Council supported the motion (4-3).

5.10 Assembly of Councillors Records

Council received the report (7-0).

5.11 Mayoral & Chief Executive Council Activities – Summary Report

Council received the report (7-0).

6. Notice of Motion NO. 2149

Council was not able to consider the Notice of Motion due to the decision made as part of item 5.9


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