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Council meeting summary - April 6, 2021

News Article Date: 
Wednesday, 7 April 2021

For more information and appendices for each item, view the Council Meeting Agenda and Additional Attachments.

The below summary is unconfirmed until the Minutes of the April 6 Meeting are accepted by Council.

1. Opening Prayer & Original Custodians Statement

2. Apologies


3. Confirmation of Minutes

Council confirmed the Minutes of the Ordinary Meeting of Council held on 1 March 2021. (7-0)

4. Declaration by Councillors and Officers of any Conflict of Interest in any Item on the Agenda


5.1 Audit and Risk Committee Self-Assessment

The Audit & Risk Committee charter under section 9 (c) sets out the requirement for the Chief Executive Officer to table the results of the annual performance evaluation at the next Council meeting.

The performance evaluation is a self-assessment by the independent members of the committee and is based on a survey from Local Government Victoria.

The three independent members completed the survey and the results were consolidated by Council officers.

Overall, the results were positive with an 88% satisfaction result.

A number of areas have been identified for future improvement with the committee and the Council officers developing plans for these.

Council supported the following recommendation (7-0):

That the Audit and Risk Committee performance evaluation be received.

5.2 Council Advisory Committee – Review of Operations

Council presently has 7 Advisory committees that cover a range of topics and themes:

1. International Relations Advisory Committee

2. South West Livestock Exchange Advisory Committee

3. Australia Day Advisory Committee

4. Economic Development Advisory Committee

5. Visitor Economy Advisory Committee

6. Environment and Planning Advisory Committee

7. Health and Wellbeing Advisory Committee

The current term of office for these Advisory Committees expires on 30 April 2021.

The purpose of this report is to outline the outcomes of the review of Committees undertaken.

The report recommends on the number, make-up and purpose of these committees at the advent of a newly elected Council and the conclusion of the existing committees term.

The report outlines the committees to be recommended to continue, to cease, or to add as advice giving bodies for Council.

Council recognises Warrnambool has an active and involved community made up of many skilled individuals who have a broad and deep knowledge base on issues facing Council. Council seeks to tap into this knowledge to be best informed in specific areas of endeavour for the Council.

Council at least once in its term seeks community representation from suitably qualified and interested parties to share their knowledge and improve the overall service provision to the community through these selected specialist committees.

Council undertakes many consultative methods to seek advice and input from the community- the advisory committees make up one further way to gain information.

This report further outlines the process that will be undertaken to advertise for membership of the Advisory committees and the terms of reference for each of the advisory committees to be established.

Cr Ziegeler moved that the motion be deferred until the next Council meeting.

Council supported the Motion (6-1).

5.3 Changes to Emergency Management Legislation in Relation to Council’s Involvement

On 1st December 2020 the Emergency Management Legislation Amendment Act (EMLA) 2018 repealed the legislative backing for the MEMPCs established previously under s21(3)-(4) of the Emergency Management Act (EMA) of 1986.

The EMLA also inserted sections 59 and 59F into the EMA 2013, under which the Council is required to establish a new MEMPC with more specific membership and functions.

This MEMPC, while chaired by Council, is no longer a Council Function.

Council supported the following recommendations (7-0):

1. That Council authorises the disestablishment of the existing Municipal Emergency Management Planning Committee (MEMPC) established under s21(3)-(5) of the Emergency Management Act 1986, in recognition that on 1 December these provisions are repealed by s82(2) of the Emergency Management Legislation Amendment Act 2018 and replaced by the provisions of s68 of the Emergency Management Legislation Amendment Act 2018.

2. That council authorises the CEO to facilitate the establishment of the MEMPC in accordance with the provisions of s68 of the Emergency Management Legislation Amendment Act 2018 (which inserts a new ‘Part 6-Muncipal Emergency Management Planning Committees’ into the Emergency Management Act 2013 on 1 December 2020).

3. That council notes that under the Emergency Management Legislation Amendment Act 2018 (which inserts s59 and 59F into the Emergency Management Act 2013 on 1 December 2020), council’s role is to establish the committee. Once established, the committee exists separately to Council and is not a committee of Council.

5.4 Port of Warrnambool and Rivers Funding Applications

Two funding streams have become available through Victorian Fisheries Authority and Better

Boating Victoria providing opportunities for boating, fishing and related facilities.

The following offers have been provided from Victorian Fisheries Authority through the Fishing and Camping Facilities Program 2020-21 at a funding ratio of 100% funded;

Supported applications;

- Jubilee Park Allansford Boat Ramp Extension; $99,000 Inc. GST

- Fishing Pontoon Infrastructure Improvements (Seats and ladders); $12,000 Inc. GST

- Jubilee Park Allansford Accessible Toilets; $230,000 Inc. GST

Non-supported applications;

- Merri River Fishing Pontoon; $112,000 Inc. GST

Items discussed but not included due to not meeting the criteria;

- Rowing club access improvements in the Hopkins and Merri Rivers

- Hopkins and Merri Rivers Asset Management Plan

The following applications have been lodged through the Better Boating Victoria, Boating Safety and Facilities Program 2020-21, with funding ratios of; Boating Infrastructure - 80% funded / 20% Council Contribution, Aids to Navigation - 100% funded;

Applications lodged;

- Jubilee Park Allansford Boat Ramp Extension; $99,000 Inc. GST

- Port of Warrnambool Boat Wash Down Relocation; $102,819.75 Inc. GST

- Hopkins and Merri Rivers Asset Management Plan; $29,947.50 Inc. GST

- Hopkins River Buoy Capital Replacement; $71,208.50 Inc. GST

- Hopkins River Boat Ramp Nav Aid Single Location Trail; $11,313.50 Inc. GST

Items discussed but not included due to not meeting the criteria;

- Rowing club access improvements in the Hopkins and Merri Rivers

- Dredging (Above minor access maintenance)

Application lodge and awarded under a reallocated to emergency funding;

- Port of Warrnambool Boat Ramp Surface Treatment; $12,911.80 Inc. GST

Council supported the following recommendations (7-0):

That Council:

1. Authorize CEO to enter into an Agreement with Victorian Fisheries Authority for offers provided.

2. Authorize CEO to enter into an Agreement with Better Boating Victoria should support be shown from Better Boating Victoria.

5.5 Review of Revegetation Policy and Guidelines

The draft Revegetation Policy provides a consistent approach to revegetation projects carried out by Council and volunteer groups on Council owned or managed land.

The draft Revegetation Guidelines are designed to provide an overview of issues to consider when planning and implementing revegetation projects and to provide clear direction regarding Council requirements for revegetation proposals.

The draft policy and guidelines have been developed in collaboration with Council staff and are ready to be released for consultation with key stakeholders and the community.

The community and key stakeholder feedback will inform the final Revegetation Policy and Revegetation Guidelines.

Council supported the following recommendation (7-0):

That Council approve the release of the draft Revegetation Policy and Revegetation Guidelines for consultation.

5.6 Advisory Committee and Reference Reports

This report contains the record of one Reference Group meeting:

- Airport Reference Group Minutes – 15 March 2021 – refer Attachment 1

Council received the report (7-0).

5.7 Informal Meetings of Council Reports

Section 80A(2) of the Local Government Act 1989 required the record of an Assembly of Councillors to be reported at an ordinary Council meeting.

Assembly of Councillor Records are no longer a requirement in the Local Government Act 2020 as of 24 October 2020. However, under Council’s Governance Rules, a summary of the matters discussed at the meeting are required to be tabled at the next convenient Council meeting and recorded in the minutes of that Council meeting.

The record of the following Informal Meetings of Council are enclosed:-

- Monday 15 March 2021 – refer Attachment 1

- Monday 22 March 2021 – refer Attachment 2

- Monday 29 March 2021 – refer Attachment 3

- Tuesday 30 March 2021 – refer Attachment 4

Council received the report (7-0).

5.8 Mayoral & Acting Chief Executive Council Activities – Summary Report

Council received the report (7-0).

6. Public Question Time

7. Close of Meeting



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